Know your numbers

Imagine playing a basketball game and not knowing the score. You are in the final minute, but don’t know whether you need to score more points or attempt to run out the clock. Victory or defeat depends on your decision, yet you don’t know what actions to take.

Imagine running your business in that manner. Sounds silly doesn’t it? Yet many small business owners do exactly that. They don’t know their numbers, and numbers are the scorecard for their business.

For example, do you know your true overhead costs? If you claim you have no overhead you are sadly mistaken. Do you advertise, have signs, or business cards? If so, those are overhead expenses.

Do you carry insurance? If so, that is an overhead expense.

Do you own a vehicle? If so, the wear and tear (depreciation), gas, insurance, maintenance, etc. are overhead expenses.

Do you have equipment? If so, the wear and tear (depreciation), gas, maintenance, etc. are overhead expenses.

Do you use any paper, or forms, or postage, or office supplies to conduct business? If so, these are overhead expenses.

If you do not know your true overhead then you cannot recover that overhead in your pricing. Which means, you are not charging enough money. Which means, your business is not as profitable as it could be and should be.

Do you know the return on investment for your advertising? If not, how do you decide which advertising is worth continuing and which should be dropped?

Do you know your gross profit? Do you know your net profit? Do you know your closing rate? Do you know your cost per lead. Do you know your average sale price? If not, how do you make decisions? How do you know whether to run out the clock or attempt to score?

If you are like most small business owners, your answers to many of these questions is “no”. If you are like most small business owners you don’t know your numbers. If you are like most small business owners, you are making decisions blindly.

It is possible to make money without knowing your numbers. It is also possible to win a basketball game without knowing the score. But your business is not a game and the consequences are much more serious.

Using systems to overcome small business bottlenecks

If you are like most small business owners, you frequently experience frustrations and/ or undesired results. Employees who do not always perform as you would like, deliveries that arrive late, payments that aren’t collected promptly, poor quality work, and a myriad of other problems can torment the owner of a small business.

Most problems in a small business result from 1 of 2 causes: a lack of systems and procedures, or the procedure was not properly followed.

Consistent actions lead to consistent results. If we know the results we desire, and the actions that will lead to that result, successful performance is simply a matter of following the proper course of action. In other words, if A causes B, and we want B, then we should do A. If cooking the burger for 4 minutes on each side cooks it perfectly, then we should always cook a patty for 4 minutes on each side.

This may seem like an over simplification, but the truth is, actions have consequences. And those consequences are usually predictable. Thus, our business can achieve consistent, desirable results if we consistently take the proper actions.

Undesired results are a signal that we have not taken the appropriate actions. When we experience a problem or frustration within our business, we should view it as an opportunity to correct or implement a system. If customers are complaining that their burgers are undercooked, it is very likely that we didn’t cook it for 4 minutes on each side.

By developing and implementing systems in our business, we will consistently take the actions that produce the results we desire. If we want to prepare the perfect burger, then we must cook the meat properly, toast the bun, and assemble the ingredients in the proper amounts and in the proper order. If we want to operate a successful business we must similarly assemble its “ingredients”. Systems provide the guidelines and the standards for doing so.

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